Department of Printing and Stationery Department of Printing and Stationery


1.  Name of the Administrative Department: Printing & Stationery Punjab

2.  Minister In charge:

Name e-mail Telephone Nos. Photograph
Office Residence Mobile
Sh. Sadhu Singh Dharmsot
Cabinet Minister
2686965 9815545390


3.  Additional Chief Secretary / Financial Commissioner / Principal Secretary / Secretary of Administrative Department:

Name & Designation e-mail Telephone Nos.
Office Residence Mobile

Sh. V.K. Meena, IAS

 Secretary 0172-2742680   9876926103


4. Head of Department:

Name & Designation e-mail Telephone Nos.
Office Residence Mobile
Smt. Madhvi Kataria IAS 0172-2549041 - 98887-19653


5.  Business Rules of the department:

  1. Establishment of the Printing and Stationery Department.
  2. Copy right.
  3. Extension of Post Telegraph and Telephone facilities.
  4. Printing of Government work.
  5. Procurement and supply of Stationery.
  6. Hiring and purchase of typewriters, duplicators, photocopiers and FAX machines.
  7. Policy regarding supply of uniforms and liveries to Government employees and drivers of Government vehicles (except the drivers of the Punjab Roadways).
  8. Supply of Government publications and the Official Gazette.


6.  Services provided by Department:

a).  Publishing of Punjab Government Gazette and making it available on e-Gazette link of the Punjab Government Portal.

The Punjab Printing Manual provides as under:-

  1. Every immediate notification which necessitates an extraordinary issue of the Punjab Government Gazette, should be sent with a letter which should clearly mention the number of spare copies required in each case. Such requisitions will be signed by officers not below the rank of Assistant Secretary to Government. The Deputy Commissioners, can however, send notification for publication in the extraordinary Gazette, in case of extreme urgency and unavoidable circumstances. Ordinarily they should get their notifications published in the ordinary Gazette. All notifications for publication in extraordinary Gazette should be received in the press by 2 p.m. Those received after 2 p.m will be published in Gazette Extraordinary the following day.
  2. Notifications meant for publication in the weekly Gazette should be despatched so as to reach the Government Press, Chandigarh, before 12 noon on Tuesday. Any matter received after 12 noon on Tuesday will be included in the Gazette to be issued next week.

e Gazette

e Gazette application for automation of workflow for publication of notifications has been implemented by the P & S department. The administrative departments and other stakeholders are required to send their notifications online through KMS (Knowledge Management System) of IWDMS to the Printing & Stationery Department.

Procedure for sending notifications for publication to Printing and Stationery Department:-

  • Nodal officers are appointed by the department/ Offices.
  • The training to the Nodal officers is given by the office of Controller, Printing & Stationery, User Name & Password are issued.
  • The department/office is able to send the notifications through KMS of IWDMS  to the Department of Printing & Stationery.

A dedicated sub-portal has been provided on the Punjab Govt. Portal. The notifications can be searched and viewed online by stakeholders as well as public.

b).  Printing Work of Government Departments including Books of Language Department, Punjab. 

When a work of exceptional urgency is required to be undertaken after 5 p.m on any working day, notice must be sent to the Controller well before 2 p.m in order that arrangements may be made for the necessary staff to remain on duty. Without this notice and in the absence of very special reasons, the work shall be taken in  hand on the following day.

c).  Purchase and Supply of Stationery articles to Government departments/offices.

d).  Printing & Supply of the following Forms to Government departments/offices:-

  1. Universal forms.
  2. Treasury & Accounts forms.
  3. Standard Departmental forms.
  4. Non Standard Departmental forms.
  5. New forms.

e).  Installation of telephones as per the delegation of the Telephone Board.

f).  Fixation of norms and cost of supply of uniforms  and Liveries of Government employees and drivers of Government vehicles(other than Punjab Roadways staff).

g).  Disposal of Typewriter, Photocopiers, fax machines etc.

h).  Sale of Government Publications Gazettes, Diary and Calendar.

i). Gazette notification for change of name of Government servant:

A government Servant who adopts a new name or affects any modification in his existing name should after completion of formalities sumit the requisite documents (Deed of name change, publication in News Paper & Identity card, Aadhar card) after approval of his parent department to the Govt.Press, S.A.S nagar for publication in the official Gazette on payment of prescribed fee as under:

Fee for Gazette Notification
Payment Via Amount Remarks
DD 160/- in favour of Controller, Printing and Stationary Deptt., Chandigarh
Cash 160/-  


7.  Names of Board / Corporations / Commissions / Societies working under the control of the Administrative Department along with information of their Heads as under:

Name & Designation e-mail Telephone Nos. Official Website
Office Mobile
NIL - - - -


8.  Important Documents:

S. No. Details Download Link

 Office Manuals

1 Punjab Printing and Staionary Manual (Second Edition 1975)
2 General Catalogue

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